Last updated: June 27th, 2023

By accessing CredentialCheck’s website and platform you agree with our Privacy Policy and Cookie Policy.

Our Privacy Policy

This privacy policy applies to the websites and portals owned or operated by CredentialCheck. Our Privacy Policy provides information regarding your choices for use, access and correction of your personal data.

CredentialCheck has established policies and procedures dedicated to maintaining the privacy of personal information while providing its clients with the necessary information for making informed decisions involving background screening. In most cases, our clients represent current and or potential employers of individuals that have provided personal information in connection with their candidacy for employment. This policy incorporates the practices of CredentialCheck as they pertain to data submitted by clients via the CredentialCheck Platform, and to other information secured from third parties and other sources in connection with delivering background screening to our clients. All data is collected, stored and delivered in compliance with applicable law, including the Fair Credit Reporting Act (FCRA).

CredentialCheck also extends its privacy policies and procedures to residents of the Member States of the European Union and other countries where data protection policies are in place, with regard to data provided by such residents as part of CredentialCheck’ delivery of background screening services. These policies and procedures apply to data submitted to CredentialCheck by its clients or the employees and or prospective employees of its clients residing in Member States of the European Union or other countries where data protection policies are in place.

  • Non-Personal Information

CredentialCheck sometimes collects and stores non-personal data submitted by individuals that are neither clients nor employees or prospective employees of clients and are inquiring about services provided by CredentialCheck. This data is collected for market analysis purposes.

  • Personal Information

Data submitted to or retrieved from the CredentialCheck Platform and Website are subject to the following policies, procedures and principles:

  • How We Protect Your Data

CredentialCheck’s data is transferred utilizing secure socket layer (SSL) technology and is User ID and Password protected. Our servers reside in a secure environment protected from unauthorized access, natural disaster, fire or other compromising conditions. All processes take place at co-located facilities in separate regions of the United States, so even in the event of a regional disaster; your personal data remains secure.

  • What Personal Data We Collect and Why We Collect It

CredentialCheck clients provide personal information regarding their employees or prospective employees via our Platform when placing an order for background screening services. Information provided may include but is not limited to your residential history, personal history including name, date of birth, Social Security Number, Motor Vehicle Operator’s License Number, Professional License information, employment history, education and other credentials. CredentialCheck will use information provided by the client and subject of the order, along with any other information provided by third parties, only for the execution of producing a background screening report for the client placing the order with proper authorization and disclosure.

While executing orders for our clients, CredentialCheck may transfer personal information between our Platform, our client and our client’s employee or prospective employee. CredentialCheck acts in compliance with the European Union Data Protection Directive and is registered with Data Protection Authorities in countries in which it does business. We reserve the right to employ other organizations or individuals as our subcontractors, to perform functions on behalf of CredentialCheck. These organizations and individuals will not share information with any third party, other than CredentialCheck’s subcontractors or clients.

If you contact our customer service team, we will collect information, such as name, phone number, company name and email address. We may also collect additional information to help us better assist you, for example information about your browser and/or information about your account with CredentialCheck.

  • When We Share Your Information

CredentialCheck will maintain the confidentiality of all personal information and will under no circumstances sell or distribute personal information to a third party, except as provided in this Privacy Policy or when responding to a court directive or other legally binding demand. This Privacy Policy will survive the transfer of ownership of CredentialCheck, should such an event occur.

  • Minor Privacy Protection

In compliance with the FCRA, we do not collect any information from anyone under 18 years of age. Our website, products and services are all directed to people who are at least 18 years old or older.

We require parental or legal guardian authorization forms before providing, processing or receiving any minor personal data for the purpose of a background check.

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your minor has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information.

  • Retention

CredentialCheck maintains applicant profile reports for a period of two years. Reports shall not be kept longer than necessary for the purpose of meeting our obligations to our client and the law. In addition, CredentialCheck follows a business retention records schedule for all other written or electronic copies of certain information received in conjunction with services rendered. Information is subsequently destroyed either electronically or mechanically.

  • Choice

Employees or prospective employees of our clients will be advised by their employer or prospective employer that a background check will be conducted. U.S. residents that do not want personal data made available to our client (your current or prospective employer), should not submit the information in question to CredentialCheck via our client.

EU residents or those residing in other countries with data protection authorities may choose not to submit personal information to CredentialCheck. Consent forms either from CredentialCheck or your employer indicate you agree to provide personally identifying information, and consent to our use of that information in accordance with this privacy policy.

  • Access

As the subject of a consumer report, you have the right to any reports CredentialCheck produces and maintains on you. Contact CredentialCheck via the information provided at the end of this document to inquire if we hold personal information about you and to obtain a report including this information. In accordance with this policy and our efforts to maintain the privacy of your personal data, CredentialCheck requires proof of identity prior to delivering any personal information. Information will be mailed via U.S. Postal Service within 7 days of your request, in the same format it was delivered to your current or future employer. There will be no expense to you for this information.

EU residents or residents of other countries in which CredentialCheck is registered with data protection authorities, may contact CredentialCheck to ascertain if personal data about you is in our possession. Any information identified will be forwarded within 30 days via standard delivery methods. If you believe any information in our possession is incorrect, contact CredentialCheck directly to discuss this with the support representative identified below.

  • Accuracy

CredentialCheck will make every reasonable effort to ensure the accuracy of information delivered. CredentialCheck relies on other entities, including but not limited to courts, educational institutions, individuals and other sources for its information, and therefore cannot guarantee the accuracy or timeliness of information reported.

  • Changes to this policy

This Privacy Policy may be modified or amended at any time without prior notice. Review this Privacy Policy prior to contacting CredentialCheck with requests or questions, in the event that a change to the policy is material to your inquiry.

This Privacy Policy replaces any earlier version. You should review this Privacy Policy periodically as we may modify it from time to time. If we change this Privacy Policy, we will post those changes on this page and update the Privacy Policy modification date above.

If we materially change this Privacy Policy in a way that affects how we use or disclose your personal information, we may also elect to notify you through additional means such as e-mail.

Website Cookie Policy

  • What Are Cookies

CredentialCheck uses cookies to provide you with the best experience on our website. Cookies are small data files stored on the hard drive of your computer or mobile device by a website. A cookie file can contain information such as, but not limited to the URL you came from, your computer’s IP address and domain type, your browser type, the country, state, the pages of our website that were viewed during a visit, and any search terms that you entered on our site. This information is used for internal purposes only, and we do not link your URL or IP address to any personal data unless you have logged into our website platform with an account login and password.

  • Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). However, disabling cookies will affect the functionality of our website and potentially other websites that you visit. We recommended that you do not disable cookies. If you do not agree with our Cookie and Privacy Policy, discontinue use of CredentialCheck’s website and services immediately.

  • Google Analytics

We use Google Analytics. A web analytics services provided by Google.Inc. on our Website. Google Analytics uses cookies with tracking technologies to help us analyze how users interact with and use out Website. Google analytics complies reports on the websites activity and provide other services related to website activity and usage. The technologies used by Google analytics collect information such as your Ip Address, time of visit, whether you are a return visitor and any referring website. The website does not use Google Analytics to gather information that personally identifies you. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Googles privacy policies. To learn more about Google’s data privacy and to learn how to opt-out of tracking of analytics by Google visit https://tools.google.com/dlpage/gaoptout

  • Contact Forms

This site offers contact forms such as email contact form, apply for career with CredentialCheck and pay online services. We only collect data you enter on our website and submitted by you. We only retain any website form submission pay online, career apply, and contact forms submitted for a period of 3 months. Contact information is retained for customer service purposes.

  • Payments

Our website uses third-party services for payment processing. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council. PCI-DSS requirements help ensure the secure handling of payment information.

The payment processors we work with are:
Authorize.net and k-eCommerce.
Their Privacy Policy can be viewed at https://usa.visa.com/legal/privacy-policy.html and https://www.k-ecommerce.com/privacy
PayPal’s Privacy Policy can be viewed at https://www.paypal.com/webapps/mpp/ua/privacy-full

  • Links to Other Sites

Our website may contain links to other sites and applications that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

  • Opt-Out Marketing

Marketing communications from CredentialCheck allow for opt-out by following the opt-out links contained in the email message sent to you or by emailing DataPrivacy@credentialcheck.com with the email address you wish to unsubscribe. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of the Services you have agreed to have performed by us. You will still receive account, billing notices and required notifications from us, as applicable.

  • Contact Us

If you have further questions about our Privacy Policy or Cookie Policy, you can contact us through one of our preferred contact methods below.

Credential Check Corporation
100 West Big Beaver Road, Suite 140
Troy, Michigan 48084-5206, USA
Local: (248) 689-2000
Toll-Free: (888) 689-2000